Administrative Assistant (Office Manager)

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The Florida Legislature
Florida House of Representatives

Job Title Administrative Assistant (Office Manager)

Salary See Position Description

Job Type Salaried Full-Time

Location Tallahassee, Florida

Office Office of the Minority Leader (House Democratic Office)

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145, F.S., this position is required to electronically file a Form 1 - Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises other personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings.
• Performs general office management duties.
• Assists in planning meetings and workshops.
• Responsible for preparing notices, agendas, and other meeting materials, recording and reporting out meetings.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Strong communication, organizational, and writing skills.
• Knowledge of Florida state government.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
• Knowledge of professional workplace standards, including expectations for appropriate attire, conduct, and representation of the office.
• Ability to manage time effectively, demonstrating punctuality, meeting deadlines, and maintaining reliable attendance.
• Skill in collaborating with colleagues and stakeholders to support a positive, respectful, and team-oriented work environment.
• Ability to monitor and respond to electronic communication in a timely manner.
• Ability to organize data into logical format for presentation in reports and other written materials.
• Ability to produce quality work under pressure.
• Ability to work more than core business hours as needed during committee weeks, regular session, special sessions, and during other exceptional circumstances.
• Ability to exercise discretion and confidentiality.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to train others.
• Ability to supervise people.

Minimum Qualifications

• A bachelor's degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application
Interested parties may apply with cover letter and resume via GovernmentJobs.com or send an Alternate Application to:

Office of Administration & Professional Development
Florida House of Representatives
402 South Monroe Street, 1201 Capitol
Tallahassee, Florida 32399

or email HouseAPD@FLHouse.gov

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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